How to... have conversations about time & workload

Understanding Time & Workload

Efficiency is the ability to avoid wasting materials, energy, effort, money and time in doing something or producing a desired result. It is the ability to do things well, successfully and without waste. In organisations, efficiency plays a key part in growth and profitability. 

Things to consider

Useful Questions

We tend to know when we are not using our time wisely. Perhaps because of a sense of guilt or it is causing us to feel stressed

If someone is taking on too much, it can often be because they are scared of something. Missing something, missing out, being perceived as lazy or incapable, the list goes one. Calling this out for someone can be useful

Going back to when we last felt in control of our workload and not the other way around can help us see what might be different now and choose to do something about it

Asking this question often brings permission with it. Permission to say no to something, or at least the opportunity to explore what you might need to say no to

Each of us have our own time wasters. Whether scrolling social media or perhaps engaging in too much chit chat it can be helpful to review what these are for you and make choices to avoid them or manage them

Delegation isn’t always the most natural skill. What could you delegate to ease your workload. Who can you delegate to. If you struggle to identify people, what can you do to change that. Remember, delegation isn’t about delegating the things that you don’t want to. Think about who could benefit from the development opportunity. Or where would delegation be more successful if you delegated the outcome rather than jsut the task?

Identify just 1 think that if you implemented would give you back at least 10 minutes in your day

It’s a given in life – things will crop up that you weren’t expecting. One cause of stress is when you are so full already that even the slightly unplanned for call or meeting or issue can throw you’re whole day. What could you do to make space for the unplanned?

If this is something you suffer with then are there repeating patterns in what you procrastinate? How can you do these tasks first to free you up for everything else?

Videos on Time & Workload

Useful Reading & Resources on Time & Workload